2024-Food Vendor Application


2024 Food Vendor Application

This Application is for Food Vendors who cook and or prepare Food to be consumed on site.
Click here to print and mail in the 2024 Food Vendor Application PDF

2024 Food Vendor Application

Contact Information

If Applicable

Submit this application with:

All Menus are subject to approval. Food Vendors may sell only those items for which they are accepted.

Booth Information

Vehicle Description

Generators must be safe, quiet and not interfere with traffic flow or fellow exhibitors or the public enjoyment of the show.

Propane Tanks

NOTE: All Propane Tanks must have current, (not expired) inspection tag.

Credit / Debit Card Terms

Payment must accompany application.
A $100.00 Deposit Per Show is due upon Acceptance.
Note: The Deposit is part of the booth fee, NOT in addition to the booth fee.
Balances are due 45 days prior to show (automatically charged if credit / debit card number is given).

All data transferred is protected through SSL. This site does not share or sell any private information.

If you are paying by check or money order you must PRINT the 2024 Food Vendor Application and mail it in with payment.

Please Note: Credit / Debit Card Charges are NOT automatic.
You will NOT be charged until your application is processed.

The three digit code on the back of your card or four digits on the front of AMEX.

2024 Events for Food Vendors

An Application is a commitment to a Show.
Only fill out the Application if you are planning on participating in the Show.
Booth Sizes are listed Width (Frontage) by Depth.

Sandwich Summer Craft Festivals
July 20 & 21, 2024 br> NEW VENUE:
Sandwich Middle High School Grounds
365 Quaker Meetinghouse Road, E. Sandwich, MA
Set up Hours: Friday 7/19 from 2pm to 8pm and again 7/20 from 6am to 8am
Folks in Sandwich Love Craft Fairs!
There is no additional health permit fee for this event.
Bring with you to the show all Health Permits, Serve Safe certification, Allergen Awareness certification and any product labels.

43rd Annual Gloucester Waterfront Festival
August 17 & 18, 2024
Stage Fort Park, Hough Avenue, Gloucester, MA
Set up Hours: Friday 8/16 from 2pm to 8pm and again 8/17 from 6am to 8am
Tens of Thousands in attendance, glorious views.
There is an additional health permit and fee required for this event. $
Bring with you to the show all Health Permits, Serve Safe certification, Allergen Awareness certification and any product labels.

Labor Day Weekend Craft Festival
Aug 31 & Sept. 1, 2024
John Simpkins Field Route 28, Yarmouth, MA
Set up Hours: 8/30: 3pm to 8pm & 8/31: 6am to 9am
Show Hours: Saturday 10am to 5pm / Sunday 10am to 4pm
Highly Visible, Well attended and very busy road!
There is an additional health permit and fee required for this event.$
Bring with you to the show all Health Permits, Serve Safe certification, Allergen Awareness certification and any product labels.

No Deposit is required for the Waiting List. If we have a cancellation for the Show we will attempt to fill the space from our Waiting List.

We will make every attempt to accommodate Special Requests.
However, please be aware special requests are not guaranteed.


Covid-19 Waiver of Liability

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious. Castleberry Fairs & Festivals has put in place preventative measures to reduce the spread of COVID-19. However, we cannot guarantee that you will not become infected with COVID-19. Read and check the box below to Agree to the following: COVID-19 WAIVER OF LIABILITY and Social Distancing Guidelines. Because Castleberry Fairs and Festivals are open to the public I recognize that I am at higher risk of contracting COVID-19. With full awareness and appreciation of the risks involved, I, for myself and on behalf of my family, spouse, estate, heirs, executors, employees, partners, administrators, assigns, and personal representatives, hereby forever release, waive, discharge, and covenant not to sue Castleberry Fairs & Festivals, Teresa or Christopher Mullen or independent contractors, affiliates, employees, successors, Towns, Cities or States of venues or agents thereof, nor the owners or managers of the show sites for any and all liability, claims, demands, actions and causes of actions whatsoever, directly or indirectly arising out of or related to any loss, damage, or injury, including death, that may be sustained related to COVID-19. I agree to indemnify, defend, and hold harmless the released parties from and against any and all costs, expenses, damages, claims, lawsuits, judgments, losses arising either directly or indirectly from or related to any and all claims made by or against any of the released parties due to bodily injury, death, loss of use, monetary loss, or any other injury specifically related to COVID-19. By checking the “Agree” box I acknowledge and represent that I have read the foregoing Covid-19 Waiver of Liability, understand it and agree to it voluntarily as my own free act and deed. I agree that I am sufficiently informed about contagious nature of Covid-19 and the risks involved in participating in Castleberry Fairs & Festivals. I also agree to the follow all mandated Social Distancing Guidelines and Protocols.

Web Site Terms and Conditions of Use

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trade mark law.

2. Use License

  1. Permission is granted to temporarily download one copy of the materials (information or software) on Castleberry Fairs's web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:
    1. modify or copy the materials;
    2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);
    3. attempt to decompile or reverse engineer any software contained on Castleberry Fairs's web site;
    4. remove any copyright or other proprietary notations from the materials; or
    5. transfer the materials to another person or "mirror" the materials on any other server.
  2. This license shall automatically terminate if you violate any of these restrictions and may be terminated by Castleberry Fairs at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

3. Disclaimer

  1. The materials on Castleberry Fairs' web site are provided "as is". Castleberry Fairs makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, Castleberry Fairs does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

4. Limitations

In no event shall Castleberry Fairs or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption,) arising out of the use or inability to use the materials on Castleberry Fairs's Internet site, even if Castleberry Fairs or a Castleberry Fairs authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

5. Revisions and Errata

The materials appearing on Castleberry Fairs' web site could include technical, typographical, or photographic errors. Castleberry Fairs does not warrant that any of the materials on its web site are accurate, complete, or current. Castleberry Fairs may make changes to the materials contained on its web site at any time without notice. Castleberry Fairs does not, however, make any commitment to update the materials.

6. Links

Castleberry Fairs has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Castleberry Fairs of the site. Use of any such linked web site is at the user's own risk.

7. Site Terms of Use Modifications

Castleberry Fairs may revise these terms of use for its web site at any time without notice. By using this web site you are agreeing to be bound by the then current version of these Terms and Conditions of Use.

8. Governing Law

Any claim relating to Castleberry Fairs web site shall be governed by the laws of the State of New Hampshire without regard to its conflict of law provisions. General Terms and Conditions applicable to Use of a Web Site.

Privacy Policy

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.
  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
  • We will collect and use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
  • We will only retain personal information as long as necessary for the fulfillment of those purposes.
  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
  • We will make readily available to customers information about our policies and practices relating to the management of personal information.
  • All Online Ticket Sales are Nonrefundable.
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.  

2024 Food Vendor Rules & Regulations 

Failure to comply with all Rules and Regulations may result in removal and forfeit of future shows.
  • All Food Vendors must provide a Certificate of Liability listing Castleberry Fairs & Festivals as an Additional Insured. Once accepted, you may not add any products to your menu without prior consent.
  • All Food Vendors must comply with Fire Codes and Health Department Rules and Regulations.
  • All Licenses and Food Vendor Permits must be displayed & obtained at your own expense.
  • Area must be kept clean & professional.
  • All Food Vendors must bring two trash barrels, one for their own use and one outside their booth for public use.
  • All Food Vendors must keep their trash barrels from overflowing.
  • Condense all rubbish and bring it to the dumpster. Do not put your trash in public trash barrels.    Failure to leave your area clean will result in an assessed Clean up Fee of $200.00.
   Failure to leave your area clean will result in an assessed Clean up Fee of $200.00.
  • Electrical cords must be ground fault and covered.
  All generators must be safe, quiet and not interfere with traffic flow, fellow exhibitors or the public enjoyment of the show.
  • All vehicles must be moved to Designated Parking Area after unloading and prior to set-up.
  • Booth must remain intact until show closing.
  • Any booth with an open flame must have sufficient, unexpired fire extinguishers.
  • All Food Vendors are responsible for the conduct of yourself and your staff and your helpers.
  • Smoking is not allowed in your booth, on the show grounds or outside the public entrance.
  • All Food Vendors are responsible for their own insurance and taxes.
  • If for any reason you are unable to make it to a Show you must call: 603-332-2616.   If the Show is in progress and no one is available, leave a message.
  • A $100.00 Fee will be assessed to any check returned for insufficient funds.
  • All Shows are held: Rain, Snow or Shine. In extreme cases show hours and set up hours are subject to change due to weather.
  • Pets are not allowed in Food Vendor Booths. Friendly, non-nuisance pets on a leash are welcome at outdoor shows.
  • All Food Vendors, staff and helpers must follow local policies regarding fire lanes, masks, plastic bags, single use bottles, etc.
  • A Deposit is a commitment to a Show and is NOT REFUNDABLE.
Liability: Applicant exhibits at his or her own risk. All exhibitors shall at their own expense, be responsible for insurance, liability coverage for bodily injury and property damage for their own operation. Castleberry Fairs and Festivals, its employees and agents will not be responsible for any injury to exhibitors, their employees or guests, or visitors within the confines of the space(s) contracted for by the exhibitor, or due to any exhibitor equipment.
Acts of God: Castleberry Fairs & Festivals shall not have any liability whatsoever for any damage to any person, matter or thing resulting from storm, wind or water, or other acts of God, nor from fire, strikes or lockouts.
Acceptance of Show Rules and General Release: I/we the Applicant/s have read and agree to abide by all 2024 Castleberry Fairs & Festivals Food Vendor Show Rules & Regulations. I/we understand that failure to abide by said rules may cause forfeit of future shows and fees. I/we agree to assume full responsibility for our conduct and the conduct of our staff/helpers and for all property I/we will bring on the premises. I/we will hold neither the producers of these events (Christopher or Teresa Mullen or Castleberry Fairs & Festivals, or any agents thereof) nor the owners of the show sites responsible for any damages to any person, matter or thing resulting neither from storm, wind or water or other Acts of God, nor from fire, sale of property, strikes or lockouts, mandate, change of venue or for any injury, loss or theft by any reason whatsoever. I/we understand that in the event the show is canceled or closes early due to weather, no refunds will be given. I/We understand that Wi-Fi / cellular service is never guaranteed. I understand that my Name and or Business Name and any photos, images or video, item description and prices may be used for promotional and / or informational purposes.