Exhibitor Rules & Regulations
Castleberry Fairs & Festivals produces juried events celebrating unique, handmade arts, crafts, and specialty foods made in the USA. Exhibitors are expected to uphold the integrity, quality, and professional standards of our events.
Failure to comply may result in removal from the event without refund and may affect participation in future events.
ACCEPTANCE & RELEASE
1. By applying and participating, you agree to abide by all Castleberry Fairs & Festivals Rules & Regulations and all venue-specific requirements. Castleberry Fairs & Festivals reserves the right to enforce all rules at its discretion, and failure to comply may result in removal from the event without refund.
2. You accept full responsibility for your conduct and that of your staff and representatives, and booths may not be left unattended during show hours.
3. You are responsible for all property brought onto the premises.
4. You agree to hold harmless Castleberry Fairs & Festivals, its producers (Christopher and Teresa Mullen), agents, volunteers, and venue owners from any damages, losses, or injuries caused by theft, weather, fire, or other Acts of God.
5. If a show is canceled or hours adjusted due to circumstances beyond our control, no refunds will be issued.
MEDIA RELEASE
6. By participating, you grant Castleberry Fairs & Festivals the unrestricted right to photograph and use your business name, booth, products, displays, likeness, and voice for promotional purposes in any media, worldwide, in perpetuity, without compensation.
7. You waive the right to inspect or approve finished materials and release Castleberry Fairs & Festivals from claims arising from such use.
JURY & PRODUCT STANDARDS
8. All items must be handmade by the exhibitor.
9. No buy-sell, imports, resale, or mass-produced items permitted.
10. No MLMs, sales representatives, commercial vendors, financial services, home improvement, or vacation marketing booths.
11. No kits, “seconds,” clearance items, tumblers, insulated cups, 3D-printed items, or sublimation on blanks using stock or third-party artwork.
12. Sublimation is permitted only when the exhibitor creates the original design or imagery. Documentation may be required.
13. No additional product lines may be added after acceptance without written approval.
14. Booth sharing or subletting is prohibited unless approved in writing.
15. Exhibitors displaying non-compliant items may be required to remove those items immediately or may be asked to leave without refund.
APPLICATIONS & PAYMENT
16. Applications must include accurate images of work and booth display. Misrepresentation may result in removal from the event.
17. A $100 deposit is processed upon approval.
18. Remaining balances are processed no sooner than 45 days prior to the event. Applications submitted within 45 days will be charged in full upon approval.
19. All fees are non-refundable and non-transferable.
20. A $100 fee will be assessed for returned checks.
21. Booth locations are assigned at the discretion of Castleberry Fairs & Festivals and may be reassigned if necessary.
SPECIALTY FOOD EXHIBITORS
22. All specialty food items must be made by the seller.
23. Exhibitors must comply with all state and local health regulations.
24. Required documentation includes:
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Certificate of Liability Insurance listing Castleberry Fairs & Festivals as Additional Insured
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ServSafe (or equivalent) certification
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Allergen Awareness certification
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Proof products are made in an inspected facility