FAQ Craft Fairs

Castleberry Fairs FAQs

Exhibitors

What are the jury requirements?

Jury consists of 3 basic criteria:

  1. Did you create it? All items displayed must be your own hand-made work.
  2. Is it well made? Only top quality work is allowed, no kits or mass produced pieces.
  3. Do we think it will sell well at our shows? Our shoppers are looking for quality, American made works by hand.

     If the answer to all 3 is yes then you are welcome to apply.

All Artisans can bring to the show only what they are juried in for via their Application.
Most of the time there is only ONE media per booth.
However there is some crossover between some Crafts. For example: Personal Care and Candles (using the same or similar components to create different items.) This does not mean that Candle Makers can sell Soap or Soap Makers can sell Candles. It might mean that Soap Makers must keep Candles to less than 10% of their booth or visa-versa. And only with prior approval.
Applicants would still need to write on their application all of the items they intend to sell.
Never does it mean that a Candle Maker can sell jewelry or that a Specialty Food Vendor can sell Pottery, etc.
Sometimes a Glass Blower will make a few pendants. Or a Decorative Painter make a few pins.
In these cases where the Artisan is still working within their Primary Media they are allowed to do so under the specific agreement that they write the items on their Application and they keep the items to less than 10% of their booth.

Who can apply?
All Artists, Artisans, Crafters, Musicians, Authors & Specialty Food Makers are invited to apply. Please read carefully.
Exhibitors are permitted to sell their own creations only. No sales representatives, No multi level marketers.
Only top quality, Made in USA items may be sold. Only finished crafts are permitted.
No Buy-Resell, No Imports, No Supplies, No “Seconds” or “Clearance” Items.
When in question, an exhibitor may be required to submit copies of orders from material suppliers.

Is there a fee to apply?
We never charge a registration fee, jury fee or commission. You are only responsible for the cost of the booth fee and any additional fees such as electricity or a guaranteed corner, when available.

How do I apply?
Our yearly Arts and Craft Application goes online mid to late January.
Applications are available online or you can print and snail mail it back to us.
Please note: Applications that are mailed take longer to process.

Click below to view the:
2024 Online Arts & Craft Application
2024 Arts & Craft Show Application Printable PDF.
2024 Arts & Craft Show Rules & Regulations

When should I apply?
It is best to apply early to secure your booth space.
Artisans applying to the Spring Shows are processed first.

Check the Show Availability link to see which shows still have openings. 

Do I need liability insurance?

Applicants selling consumable items (products “used up” such as Food, Edibles, Personal Care Items, Candles, etc.) must carry insurance and provide a Certificate of Liability listing Castleberry Fairs & Festivals as Additional Insured.

Can I send a representative on my behalf?
Exhibitors are permitted to sell their own creations only.
However, we know life happens and on occasion (weddings, wakes, illness, etc.) an exhibitor can send a helper or family member to work their booth.

No sales representatives.

Can non-profits participate?
Yes, non-profit organizations are invited to apply. Space is limited per show.
Non Profit participants are granted free space but they are NOT allowed to make sales.
Refundable deposits may be required.

Can Specialty Food Vendors and prepared-on-site Food Vendors apply?
Specialty Food Vendors can apply on line via the Arts and Craft Application.
All Specialty Foods must be made by the seller.
All Specialty Food Vendors must provide:
* Copy of ServSafe Certification (or equivalent)
* Copy of Allergen Awareness Certificate
* Copy of Certificate of Liability listing Castleberry Fairs and Festivals as Additional Insured

For Food Vendors who cook or prepare food to be consumed on site.
Note: Not all Arts and Craft events allow Food Vendors.
Click below to view the:

2024 Online Food Vendor Application
2024 Food Vendor Application Printable PDF

All Food Vendors must also provide us with the following:
* Copy of proposed menu
* Copy of ServSafe Certification
* Copy of Allergen Awareness Certificate
* Copy of Certificate of Liability listing Castleberry Fairs and Festivals as Additional Insured

Do I need to collect sales tax or meals tax?
As a business owner you are required to calculate and collect sales tax and report sales tax to the appropriate authorities.
Sales tax rates and laws vary from state to state.
It is the business owners’ responsibility to be aware and follow these laws.

Do I need a sales tax number to apply for a show?
New Hampshire has no sales tax.
Follow this link for information on applying for a MA Sales Tax Number 
Follow this link for information on registering for a tax account with the State of Vermont
The State of VT also allows for out of state “vendors” to obtain temporary – event – sales tax number.

Where can I find accommodations?
We suggest using Trivago or Kayak or Booking.com to research booking your stay.

What if I need to cancel my participation?
Cancellation Policy: All cancellations must be in writing, either by email or snail mail.
Show deposits and show fees are non refundable.

However (and this is most often the case) we may, at our discretion, transfer show fees to another show within the same year, provided we are able to fill the cancelled booth.

When is my balance due?
Booth fees are to be paid in full 45 days prior to the event.
If you applied with a credit or debit card, we will charge the card on file no sooner than 45 days prior to the event.
(I am often delayed in charging balances, so sometimes it is closer to 30 days prior to the event)
If your card is declined or expired we will email you a link to update your card through our secure server. No worries.

How can I submit a payment?
Go to: https://castleberryfairs.com/make-a-payment/
to submit a payment or to update your credit / debit card information or provide ACH banking data.

What is the deadline to participate?
There is no deadline to apply, shows fill as applications are received with limited availability per category.
If a show is full you may still apply and be added to the waiting list.

What if I am on the “Waiting List”? 
There is no deposit required for the Waiting List.
If we have a cancellation, we will attempt to fill the space from our Waiting List. 

If we contact you and you tell us that you cannot participate, no problem. We understand and respect that you need to fill your show calendar.

When can I expect a response to my application status?
After applying online you will receive an auto-response email letting you know we have received your application.
Early applications seem to come all at once and the wait is about 2 weeks before we begin sending confirmations. 

Artisans applying for our early Spring Shows will be processed first.
After the initial rush, most applications are processed within a few days.
Applications which are mailed in, may take up to 3 weeks. 

What if there is inclement weather?
All Shows are held: Rain, Snow or Shine.
In extreme cases show hours and set up hours are “subject to change” due to weather.

What are the display requirements?
For Outdoor Shows:
All exhibitors must provide their own 10’x10’ flame-retardant, rain resistant (preferably white) canopy with side walls.
Cheap, quick shade, farmers market type canopies WILL NOT WORK.
Click to read more about Flame Retardant requirements.
All exhibitors must provide their own stakes and weights to anchor down during outdoor events.

All outdoor booths must be securely staked into the ground and/or weighted down. (Min. 40 lbs. per canopy leg)
No Staking into Pavement.

For both Indoor and Outdoor Shows:
All Exhibitors must provide their own Display, Tables, Chairs, Lighting, Etc.
Displays must be contained within your own booth space.
No signage, Chairs, Racks or Product in the aisle.
All tables must be covered to the floor on all sides with no visible boxes, back stock, dollies, etc.       
All displays must be kept neat and professional.

What is not permitted at the event?
No commercial products (buy and resell) allowed.
We do not accept insulated Tumblers or 3D Printed works.
No Sales Reps.

No imported works allowed.
No Multi Level Marketers.
No hawking or calling out.
No booth sharing or subletting space.
We reserve the right to remove any offensive or non-juried product.
Pets are not allowed at indoor events.
Friendly, non-nuisance Pets on a leash, are allowed at outdoor events.
Pets are not allowed in Food Vendor Booths.

In Regards to Sublimation Printing:
Simply using Sublimation Printing to print a stock, purchased or supplied images, text or other graphics,
on a purchased “blank” (ceramic mug, plastic bottle, tumbler, bag, hairbrush, etc.)  is not craft and does not meet our jury criteria.
However,
If you are the Artist or Photographer and use Sublimation Printing to create copies of your own images, this is allowed.

   If you are the Clothing Designer and use Sublimation Printing to print your own designs on fabric, apparel and accessories, this is allowed. 
   If you use Sublimation Printing on your own Craft (adding decorative artwork that you made, to enhance a piece that you made) this is allowed. 

Will my display be safe over-night?
In general, yes. In 35 years we have had only a few incidents of theft, while the show is closed.
We hire overnight security for all outdoor shows.
All Exhibitors MUST cover/enclose their booth at closing each day.

Security is only a deterrent.
Castleberry Fairs and Festivals are not responsible for loss or damages.

Can I demonstrate my craft at the event?
Yes. Please do.
Our Shoppers Love Demonstrations!
We strongly encourage ALL Exhibitors to demonstrate some aspect of their craft.

We want to educate and enlighten the public on the value of American made works and instill an appreciation for the handcrafted tradition.
Please note on your application if you can and will demonstrate how you make your craft at the event.
Demonstrating artisans are given larger spaces with premium placement, when available.

Do you hire musicians and talent for these events?
We do hire musicians and talent for several events, depending on the size and staging ability of the event.
If you are interested in participating as talent please send promotional materials to info@castleberryfairs.com and let us know which events you’d like to participate in.

Local Mandates and Venue Policies 
All Exhibitors and Staff must follow policies at various show venues regarding fire lanes, masks, parking, plastic bags, bottled water, outside food, etc.

Don’t get Scammed
We have heard from several exhibitors who are receiving emails offering discount hotel rooms, email lists or vendor space.
Please Note: These offers are fraudulent.
Click here to read our Scam Alert Notice.
We urge anyone interested in participating in any event to contact every venue to verify who is hosting and promoting the event.
Get their name, phone number and mailing address.
Please Do Not Trust anyone without first confirming their legitimacy.

Still have questions?
Feel free to call or email us anytime at
603-332-2616 or info@castleberryfairs.com

FAQ for Show Visitors:

How can I get in touch with an exhibitor?
We would be happy to help you contact an exhibitor from a past Castleberry Fairs event.
Please email info@castleberryfairs.com with details so that we can assist you.

Can I bring my pet?
Friendly, non nuisance pets on a leash are welcome at outdoor Castleberry Events.
Pets are not allowed at any indoor shows. (Service animals are exempt, of course.)

Are there local accommodations?
We suggest using Trivago or Kayak or Booking.com to research booking your stay.

Paid Admission vs Free Admission
Most of our shows are outdoor and Free Admission.
Our indoor shows are larger and much more costly to produce, therefore we charge admission.


Just a reminder . . . 

We never sell, lease or share our Emailing List

ABSOLUTELY NO IMPORTS or BUY AND RE-SELL ALLOWED
We do not allow Commercial Vendors, Multi Level Marketers, Sales Reps, Home Improvement, Financial Services or Vacation Sponsors.


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